Mid Yorkshire Golf Club- The Minutes of AGM- 20th March 2014

Minutes of AGM- 20th March 2014

                                               MID YORKSHIRE GOLF CLUB

Minutes of AGM – 20^th March 2014

1.       Introduction and Welcome

P. Topham (PT) opened the meeting and welcomed all that were present. He gave apologies for:-

Mick Lees (Director MYGC Ltd.), T.Kent, J.Nisbett

2.       MYGC Ltd. Review

The following notice was read to the meeting by PT.

We would like to inform you that Rob Pointon -General Manager resigned his position and will no longer be working with us. This became effective from Monday 17th March 2014. This is a loss to the company but we can only wish Rob Pointon and his wife Julie Pointon the best of luck in the future.
Rob’s duties will be assumed and managed by individual heads of departments and chaired by me on a weekly basis.
Please address any immediate or future golf related issues. To either: Karen Waite, Peter Topham or Aran Wainwright. Your concerns or issues will be relayed to me in the weekly Wednesday morning meeting.
Please support their transition with your usual grace, hospitality and cooperation.
Many thanks and Kind Regards,

Mick Lee
Director


In addition PT informed the meeting that the work on the driving range will begin in the next 4 weeks and will take approximately 6 months to complete.

During the stages of the work half of the range will be closed while the other half will be restricted by a netting placed some distance (approximately 50 yards) from the tees.

It is foreseen that at the end of the works a state of the art range will be available for use.

3.       Minutes of Annual General Meeting 2013

Accepted and passed as a true record.

Proposed:  Charlie Bane

Seconded: Pete Ellis

4.       Presidents Review

The main body of work for the member’s club committee for this year has been concentrated on supporting existing teams and competitions and to remodel the Committee to provide a more efficient team to deal with the member’s issues.

Ian Mayfield

Ian had been secretary and treasurer for some time but due to re-location he felt it necessary to resign from MYGC and thus from the Members Committee, this left a void which needed to be filled and the Committee asked Alan Wadeley to stand in as Secretary and Bob Brown to act as Treasurer both to serve on the committee for a minimum of two years before the next period of re-election. I would like to thank them both for their sterling work so far.

Competitions.

The changes made in 2012 have proved to be successful with a more efficient method of transferring winnings to member’s accounts being introduced. The winnings are now transferred on a weekly basis to MYGC Ltd.

Thanks to Jim Nisbet and all the members of the Handicaps and Competitions Committee for the time and effort they give every week to run this sect

Conduct and Disciplinary Committee.

The Conduct and Disciplinary Committee had to deal with one incident solely concerning the members club and two incidents concerning MYGC Ltd. All the incidents were completed and the affected members duly notified. This part of the Committees duties is a thankless task and I would like to thank all the Committee members who gave up their time on these issues.

Events and Social Committee.

The format of Presentation Night was again revised resulting in what was generally agreed to be the best Presentation Night to date. Thanks to Mick Spink and all the members of the Social and Golf Committee

General Comments and Future Work

Course

The course and in particular the greens have improved over the past year as a result of new equipment and the continued care and attention provided by the green staff. The use of frost greens has assisted this process and the President asked that members contributed to this improvement by respecting the decisions of the green keeper during inclement weather.

The last few months of particularly wet weather has introduced new challenges to the green keeping staff I would ask you to bear this in mind when considering the course conditions at this current time. I have received a couple of questions on this matter and they will be answered later in the meeting.

LDUGC

I am honoured and proud to report the results of a hugely successful season in the LGU Competitions for MYGC

Champions - The scratch team won the LGU 3^rd Division to be crowned champions for the year and secured promotion to the dizzy heights of Div 2. After a roller-coaster of a ride they secured the title with a 4 – 2 win over Leeds to win the league by 1 point from Horsforth, congratulations to Captain Martyn Clancy, Stevie Appleton, Richie Flowitt, Darren Greene, Jason Newton and Sam Young.

It’s been a pleasure and honour to follow the team throughout the season and to witness the highs and the deep lows that these guys have gone through to reach the highest position attained by any MYGC Scratch Team.

Junior Champion – Todd Hughes won the LDU Junior Match Play and Presidents Cup beating Bradley Hudson from Wakefield in the final. Todd has been an important member of this club for many years and his progress has been a delight to watch I must also congratulate Ewan Bromley on becoming the youngest player ever to represent the LGU in a competitive match.   It was a pleasure to host the President of the LGU Mr Paul Blackburn at our presentation night and to hear him honour both of our lads and present them with their LGU ties    

Nett and Junior Teams

Both teams will have maintained their current status within the league systems making this the most successful year for MYGC within the LGU structure.

In conclusion I would like to congratulate everybody who has represented MYGC and thank them on behalf of all the members, committee and myself for their brilliant efforts for this club. I would also like to thank all the team captains, officials and followers for their support this season.

General Committee

As part of a general drive to improve the efficiency of the Members Club Committee a major restructuring was discussed and finally implemented.  Three sub committees were formed to promote better working and communication with all members and will report back to the General Committee

1.      Handicaps , Competitions and LDGU.  Under the chairmanship of Jim Nisbet the sub-committee continues as it was providing an outstanding service in this vital area.

2.      Sections and Teams.  Under the Chairmanship of Darren Greene this new sub-committee was formed to bring the club teams and sections together to help improve the assistance given to them and to have a format for free flowing communication

3.      Social Golf and Events.  Under the Chairmanship of Mick Spink a sub-committee was formed to oversee socials and fun golf events and to build on their successful presentation night evenings.

The main committee continues to meet once a month to discuss all financial and general golfing matter. The Committee now consists of President , two Captains, secretary, Treasurer and the three sub-committee chairmen.

Communications

Peter Marchant has taken the role for responsibility of improving the communications between members and MYGC Ltd. He has already established a Communications Policy and is continuing to seek improvement of new systems.

Other

The President wished to thank the following people:

All the members of the various Committees for their patience, hard work and support.

The Proprietor, Club Managers, Chef, Office and Green Keeping staff for providing the excellent facilities we currently enjoy.

All club members for their encouragement and assistance for the past year.

                                                               

5.       Outgoing Captains Review

Not given – Captain absent.

6.       Treasurers Report and Accounts

Final Accounts, Treasurers Report
		Address		MID YORKSHIRE GOLF CLUB DARRINGTON
		In respect of		Members Fund Mid Yorkshire Golfers
		for the period of 1 Jan 2013 to 31 Dec 2013
Account Holder(s) during the period:
	From	01-Jan-13		to	31-Oct-13	Name	Ian Mayfield
	From	01-Jan-13		to	31-Dec-13	Name	Bob Brown
	From			to		Name
	Account Audited by:			01-Jan-13	31-Dec-12		Phil Blyth
	12-Feb-14

General Purpose Fund
PAYMENTS		Current	Previous	RECEIPTS		Current	Previous
PRIZES				COMPETITION FEES
2013				2013
Jan		1,125.63		Jan		2,794.00
Feb		0.00		Feb		3,376.00
Mar		4,318.30		Mar		2,243.00
Apr		2,337.38		Apr		3,768.00
May		4,908.12		May		4,829.00
June		3,420.46		Jun		4,694.00
July		3,348.42		Jul		3,928.00
Aug		3,840.94		Aug		4,223.00
Sep		3,817.99		Sep		3,899.00
Oct		4,085.51		Oct		4,832.00
Nov		3,673.29		Nov		4,251.00
Dec		1,722.70		Dec		2,853.50
Additional Purchases
Meals		1,496.56
Turkey Trott Prizes		635.00
Stationery		155.77
Capt's Photograph		70.00
Batteries		15.00
Leeds Golf Union Dinner		180.00
Presents		25.00
Hall of Fame		278.00
Junior Team Entry		25.00
Engraving		294.00
Presentation Night		1,809.50
LGU Charity 4 BBB		228.00
Golf Union Entry Fee x 4		1,006.00
				Bank Interest		0.00
Total Payments		42,816.57	0.00	Total Receipts		45,690.50	0.00
Excess of Income		2,873.93	0.00	Excess of Payments		0.00	0.00
Grand Totals		45,690.50	0.00	Grand Totals		45,690.50	0.00

Statement of Assets, Liabilities and Other Funds as at: 31 Dec 2013
Previous Period 2012			CURRENT ASSETS				Current Period 2013
	0.00	Cash					0.00
	0.00	Current Account					10,435.44
	0.00	Deposit Account					0.00
	0.00	Debtors
0.00		Total Current Assets						10,435.44
0.00		Total Assets						10,435.44
		CURRENT LIABILITIES
	0.00	Creditors
0.00		Total Liabilities						0.00
0.00		Total Assets Minus Liabilities						10,435.44
		FUND
	0.00	Balances as per last Balance Sheet					10,435.44
	0.00	Add Excess of Income					2,873.93
		Deduct Excess of Expenditure
0.00		Accumulated General  Fund						13,309.37

No questions were asked relating to the accounts content.

7.       Lady Captains Report

President, Captains and Vice Captains, Ladies and Gentlemen, welcome to the annual general first meeting of MYGC 2014.

First I would like to thank all the committee members for their help and support in my year as Captain, the role has been demanding but also very rewarding.

Lady Captains Drive – was my first event and was won by Pauline Fluen and Damien Nelson. The drive was won by Dave Emmas; we raised a total of £555 for our charity which is The Yorkshire Air Ambulance. Thank you to all who bought and sold sticks for me, especially Christine and Margaret.

Captains Day – This was a joint venture with Tim Kent, unfortunately this didn't go to plan with no evening do, but a big thanks to all who supported us on the day.

Captains away day – This was at The Oaks, a wet start but eventually the sun came out and we all had a good day, thank you all who attended.

The charity The Yorkshire Air Ambulance is a joint one with Tim Kent, and we have raised £2750 so far but we still have one event remaining which is a race night on Saturday 22^nd March, I hope you can all make it.

Finally I end by offering my thanks to everybody for their help and support this year, Rob, Michael, Nick and their staff, Aran and the staff in the Pro shop and Chris and his green staff, but most of all to Christine my vice-captain, the Ladies committee and all of you the members of MYGC who have helped and supported me all the time.

All I have left to do now is wish Christine all the best in her role as Captain for the new season.

8.       Incoming Captains Report

Bob Brown, the incoming captain for 2014/2015 addresses the audience and committee.  He said that the greater honour for an amateur golfer was to be elected Captain of their club.  He was humbled and honoured to be elected Captain.

He thanked the outgoing Captains, with whom he had partnered on occasions throughout the year.  In particular he praised Linda for her sterling work on the charity fund.

He announced on behalf of Christine and himself that their chosen charity would be SSAFA (Soldiers, Sailors and Air Force Associations).  He then threw down a challenge to members to “bet” against him reducing his personal handicap down to at least 16.9 before 31 Oct 14.  Should he fail then he will contribute £200 to the charity.

His Captains away day will be at The Oaks on 10^th July.

He finished by saying how much he was looking forward to the year ahead and working closely with his Vice Captain – Peter Marchant.

9.       Introduction of new Committee

Due to the system of re-election of committee members, two members have reached the end of their current period of office.

Jim Nisbet who is chairman of the handicaps, competitions and LDGU committee

Mick Spink Chairman of the Social Golf and Events Committee has decided that he no longer wishes to be a Committee member.

I would like to thank both men for their contributions over the past period of office.

Notification was duly posted on the notice board and two members were nominated for consideration

Jim Nisbet offered to continue his work with both the handicaps and LDGU

Brenda Aspin was nominated by M.Ingleton and seconded by S Fluen and has offered to take the position on the social golf and events side from Mick.

As these were the only two nominees put forward by the time scales stated I propose that we vote on their acceptance.  For…..against.

Proposed – Pete Topham

Seconded – Derek Lindley

The meeting attendees voted unanimously for.

10.   AOB/Questions

Name	Question	Reply
N.Wigglesworth	At last years AGM the Proprietors Report mentioned that plans had been made for course construction changes including new lakes, tees upgrade of driving range and a general change to increase the length of the course. As nothing has happened on these topics can the Propriertor give an update on these issue	PT I have had an initial meeting with Mick lees and  will bring the issue up at my meeting with the directors in April
B.Tampin Not for AGM but added in general interest	Bill requested that we open the questions section of the AGM agenda to allow questions to be raised on the night to make the meeting more inviting to members.	At General committee meeting in February this was discussed and the Committee agreed that the open question meetings of several years ago were unsatisfactory in that the Committee were not given time to consider their replies and the heated discussions that took place were falling into abuse of the committee members. The Committee thought that sufficient time was given for questions to be submitted and decided to stay with the current format. Bill was replied to by email in February.
J.Heald Not for AGM but added in general interest	The Committee was asked to consider looking at the booking in system with a view to seeing if the current method was fair or could be replaced by a better system.	The Committee discussed this for the fourth time in six years and decided that although all systems have their faults and merits, they would not ask MYGC Ltd,. To change the current system.  John was notified of this decision.
P.Ellis Unsigned Seniors	This question has been raised by several people and is that people believe that the traffic light system used for deciding the use of buggies on the course has ‘failed’ and have asked if it could be reviewed	This question was sent to the General Manager of MYGC Ltd But in light of the change in structure at the club I will bring the issue up at my meeting with the directors in April
S.Price	Steve asked MYGC Ltd General Manager why the course has been closed on Saturdays due to wet conditions when it has been open all week for general play.	I know Steve talked to Rob Pointon on this but I don’t know the outcome of the discussion. I will bring the issue up at my meeting with the directors in April.

Proposition

A Proposition by Eric Burbridge seconded by P Topham: The constitutions say that an AGM will be held each February as this has never been the case he proposes that the AGM be changed to March

For/against.

The meeting attendees voted unanimously for the motion

11.   Membership Draw

1^st – Simon Wilkinson – whole years green fees

2^nd – Paul Greenhalgh – 50% of years green fees

The meeting closed at 20:15