FEBRUARY COMMITTEE MEETING MINUTES
Minutes of Member’s Golf Committee Meeting – 6th
February 2014
1) Attendees
and Apologies
Present : P.Topham, A.Wadeley,
D.Greene, J.Nisbet, L.Lindley, B.Brown,
M.Spink, R. Pointon
Apologies : T.Kent
2) Minutes of previous meeting
Acceptance of minutes as a true record -
Proposer : D.Greene
Seconder : L.Lindley
3) Matters
Arising
3.4 Slow play. . It was agreed that the
article prepared by D.Greene on golfing etiquette should be reissued to all
members and an A3 version placed in the general notice board.
On going. Action : RP,DG
3.5 Information to new members by PT/MS
ongoing, to be circulated to committee
when prepared Action
: PT, MS.
3.14 Check if a 2 course meal will be
available for the Heavy Woolen competitions next season – awaiting feedback
from Terry Morgan.
Action : RP
3.18 Competition rules rewritten, have been
included in 2014 Diary. Also to be emailed to all members. Check if on blog Action: RP
3.19 Install a clock onto range. Action:
BB
3.20 Review spending limits for main and
sub committee’s. Decision taken that all spend should be decided via main
committee. Spend patterns to be monitored Action: BB
3.21 Produce an income/spend audit to
determine expenditure control – done. 3 month interim income/expenditure
statement to be produced and presented to main committee. Financial accounts
2013 to be audited by Phil Blyth prior to AGM ready for presentation. Action:
BB
3.22 Review of current booking system took place
and concluded not to request a change in the system by MYGC Ltd. Produce an
email for general circulation reminding all members that only 1 person from
their 4 ball should be ringing on a Thursday/Friday for weekend tee time Action AW
3.23 Remove Sam Young from the club
handicap database Action RP
3.27 Contact Martin Clancy to determine who
will attend the LDGU dinner to be held on the 13th March – done.
Attendees Matin Clancy, Jason Newton, Richard Flowitt. Complete and return the
invitation with names to the LDGU Action: AW
3.31 Inform MYGC what garments and sizes
are required reference sponsorship of LDGU teams. Check with Aran what is
available Action: DG
3.34 Check with Pete Marchant the situation
with the suggestion box, ie progressing the contents onto the relevant individuals . Agreed that the box should be checked
prior to each committee meeting and its contents given to a member of the
committee
Action: AW
3.37 Remind all members that late tee off
times are being monitored Action: PT
3.38 Effective course marshaling is
required. Discuss with RP. Ground rules to be decided, an offer then made to a
candidate, prior to start of new season Action: PT
3.44 Leeds & District Charity 4 Ball
Cup to be engraved Action: JN
3.45 Invite ball sponsors for
juniors/net/scratch competitions Action: DG
3.46 Respond to Bill Tampin letter
reference AGM questions Action: PT
3.47 Course closed 23/24/25 June because of
Yorkshire PGA competition. Can the scratch and net competitions be reorganized Action: DG
3.48 Stipulate and clarify the role of the
Social Golf Section representative
Action: PT/DG/MS/RP
4) President’s
Report
No Report
5) Captain’s
Report
No Report
6) Lady Captain's Report
No Report
7) Secretary’s
Report
No report
8) Handicaps and GU Report - JN
The annual review of handicaps increased 11
members handicaps by 1.
9) Sections Report - DG
Still awaiting information from England Golf reference setting of
Junior golf mark standards.
MYGC confirmed there is to be no dispensation for seniors with doctors
notes for use of trolleys during carry only periods, due to health & safety
risk assessments.
10) Social Golf Section Report - MS
Presentation night:-
Letters have been sent
to the winners
Todate 77 tickets have
been bought
Tickets go on general
sales 8th February
All engraving
completed
Presentation table to
be set up on Friday, the day before Presentation night
If TK not attending,
then alternatives will need to be organized for presenting.
11) A.O.B
23rd March – Staff V Members competition
22nd March – Race night in aid of the Yorkshire Air
Ambulance
Meeting closed at 20:30
Next Meeting : March
6th 19:00hrs
Mid Yorkshire Golf
Club
The nominations for Vice Captain for 2014 are due in by the end of December 2013, please find detailed below a copy of the notice and a copy of the procedure for selection.
The nomination forms are on the general notice
board and must be submitted to the current Vice captain Bob Brown via the
general office.
Regards
P. Topham,
President.MYGC Members
Club
Committee
...............................................................................
NOTICE
MEMBER’S GOLF COMMITTEE
ELECTION OF VICE CAPTAIN
2014/2015
Nominations are required for the position of Vice Captain for
the year 2014/2015.
Applicants must meet the following criteria:
•
Be a bona fide member of the club
• Be a seven day member whose first club is
Mid Yorkshire GC (their handicap is administered by Mid Yorkshire GC).
• Have
been a member for at least two years.
• Not have been disciplined for a
breach of club rules by the Disciplinary Sub-Committee or MYGC Ltd during the
two years preceding the AGM.
• Be nominated by two members of Mid Yorkshire
GC.
Nominations (to be received by 31st December 2013) must be
completed using one of the attached forms and accompanied by a written
submission by the candidate of their suitability for the position.
Completed
forms may be left in the General Manager’s Office and addressed for the
attention of the
Vice-Captain.
...............................................................................
PROCEDURE
FOR SELECTION OF VICE-CAPTAIN
1. Applications Forms for position
of Vice Captain placed on general notice board and other web sources by 1st
December (all nominees must conform with section 9d of the members
constitution).
2. Nomination forms must be signed by a proposer and seconded
by a member of the Club and accompanied by a written submission of the
applicants reason for seeking nomination and thoughts on what they could give to
the position.
3. Completed applications received by 31st December.
4. At
January meeting the Committee (with the inclusion of the current Vice-Captain)
discuss all application forms and decide which applicants should be interviewed
by the Committee. A copy of the document ‘Captains Position and Duties’ will
then be sent to each interviewee.
5. Committee interview all remaining
prospective candidates and select preferred Vice-Captain
6. MYGC Ltd review
the Committees recommendation and confirm or reject nomination.(If candidate
rejected second preference must be recommended to MYGC Ltd)
7. New
Vice-Captain informed and once confirmation received decision announced on
notice board.
Rule Clarification
Winter Greens
All
Members will by now have seen that the Club is starting to prepare winter
greens, these are clearly marked inside white lines around the course
In
accordance with Rule 33-2.a.(iii) The temporary winter greens are classed as
Ground Under Repair (unless in play) and all players MUST take relief in
accordance with Rule 25-1.b
MYGC
Committee October 13
Mid Yorkshire Golf
Club
Rule Clarification
Holes 2 & 15—
Over
the last few weeks we have had several questions on rulings concerning the sink
hole to the left of the 2nd hole and also along the right of the 15th
now that it is surrounded by a post and rope fence which is fixed inside the
hazard demarcation.
Queries
relate to relief if the post and rope fence interfere with a players swing
Following
clarification from the R&A the official ruling is as follows
If
the players ball comes to rest inside the hazard demarcation NO automatic
relief is eligible from the post and rope fence
If
the players ball comes to rest outside the hazard demarcation but the players
swing or stance is impeded by the post and rope fence then relief without
penalty can be taken- rule 24-2.b
MYGC
Committee October 13
Communication Policy for all Members
Introduction
Effective communication is an essential avenue for the success of any venture and never more so in the running of a successful Golf Club.
This process lists the process for communications for all members of MYGC to channel communications from the members to the Committee and from the Committee to the Golf club and then back to the members.
Scope
To provide a traceable and formal system to allow any member of Mid Yorkshire Golf club to contact the Committee on any aspect of the Committee function in respect to Competitions, Handicaps, Teams and Leagues, Social events, functions and discipline.
The portal will also be used for any questions / queries / comments on the Course which can be taken to the committee and then discussed with MYGC at the monthly Committee meeting.
Process
Any member of the golf club that has a comment / question or point to make must make this via the communications policy either via e-mail to the comms@midyorkshiregolfclub.com email address or via the communication sheet and posted to the comments box which will be located in the 19th Bar next to the score card boxes.
Members are requested not to make direct approaches to any committee member or official of MYGC as these cannot be responded to properly, nor can traceability be assured.
All comments / questions will be acknowledged and the Committee will give a time frame whereon a response will be issued
Each comment / question will be reviewed as applicable with the committee and MYGC as appropriate- time frames will depend on the nature of the comment raised.
The committee will develop the response after reviewing with MYGC if required and a written response will be sent to the member informing them on the decision and action to be taken / implemented.
Issues that affect the membership will be posted to the Club website / Blog and will be posted on the notice boards. Sue Fearnley will be issuing a note to all members on accessing these formats
We have created a page in the members area of the website that is dedicated to Committee news you can download an electronic copy of the communication sheet from there or follow the link to the Comms email address.
The Committee look forward to your co-operation in managing effective communication
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